Importing Hydraulic Hoses and Fittings from India to Ghana

Who does what

Step 1: Agree the specification and quotation

Send the machine, hose position, old tag or part number. We confirm hose, fittings, lengths and orientation, then issue a written quotation in USD stating the Incoterm, the named place, payment terms and any conformity requirement. Invoice descriptions follow the confirmed specification exactly, which matters at customs (see Step 4).

Step 2: Check Ghana Standards and EasyPASS

Ghana Standards Authority runs the EasyPASS conformity programme; since 1 July 2026 applications go directly to GSA. Mandatory Ghana Standards apply to regulated goods. If your goods are covered, the conformity route is agreed in the quotation.

Ask your clearing agent or GSA whether the exact goods fall under a mandatory Ghana Standard. RHPL does not claim to hold a Ghanaian certificate.

Step 3: Payment through a Ghanaian bank

[FACT] Foreign payments go through a bank licensed in Ghana. Confirm the method with your bank and pay only to RHPL’s proforma-invoice account. Verify any changed bank details by phone on +91 88717 39555.

Step 4: Declaration on ICUMS

[FACT] GRA lists the Import Declaration Form (IDF) among supporting documents. The clearing agent submits a separate customs declaration in ICUMS, before or after arrival as GRA’s procedure permits. Do not confuse the IDF with that declaration. GRA import procedure.

[FACT] A 19 January 2026 report announced a planned AI-assisted customs rollout from 1 February, starting at Tema. That announcement alone does not confirm completed implementation or coverage of every shipment. Dated announcement.

What that means in practice: - The commercial invoice must describe the goods precisely: for example "hydraulic hose assembly, 4-spiral, 3/4 inch, with JIC fittings, 1,250 mm", not "spare parts". - Quantities, tag numbers and values on the invoice and packing list must match each other and the goods. - Ask your clearing agent to classify each quoted product from its material, construction and function. The final HS heading and applicable charges must be confirmed for the actual goods before ordering.

Step 5: Duties, levies and trade agreements

Goods made in India enter Ghana under the ECOWAS Common External Tariff, plus VAT and other statutory levies. Rates depend on the HS heading and change with Ghana's budgets, so we do not publish them; your clearing agent confirms the band for each line. AfCFTA preferences apply to qualifying African-origin goods, not to goods made in India.

Step 6: Choose your port of discharge

Ghana has two seaports. Tema is the nearer port for Greater Accra; Takoradi is the nearer port for the Western Region's mining districts. Urgent items can be sent by air to Accra where agreed. Tell us your port or delivery point; the quotation states the Incoterm and named place. We do not publish routes or transit times.

Step 7: Cargo insurance

Check with your insurer or clearing agent which cargo-insurance arrangement applies to imports into Ghana. The Incoterm and insurance arrangement are confirmed in the written quotation.

Incoterms in brief

An Incoterm sets where risk and cost pass from seller to buyer. Under FOB, the buyer arranges sea freight from the named Indian port; under CFR or CIF, the seller pays freight to the named Ghanaian port; under EXW, the buyer collects from Raipur. The chosen Incoterm 2020 rule and named place are always written into the quotation.

Documents you can expect

Proforma invoice, commercial invoice with exact descriptions, packing list with tag numbers, transport document (bill of lading or air waybill), pressure-test records for the supplied assemblies, origin evidence if requested, and any conformity documents agreed for the order.

Note for mining-sector buyers

If you buy for a mining company, check the current Minerals Commission procurement list first. Hoses and fittings may need to be bought through a qualifying Ghanaian company, which then acts as importer of record. See Local Supply Partners.

Sources for context (checked 14 November 2026)

• [FACT] GSA and GUTA clarify new EasyPASS directive — Ghana Standards Authority, Jul 2026: https://gsa.gov.gh/2026/07/gsa-guta-clarify-new-easypass-directive/
• [FACT] GRA to deploy AI to tackle import fraud from 1 February — Graphic Online, 2026: https://www.graphic.com.gh/news/general-news/ghana-news-effective-february-1-gra-to-deploy-ai-to-tackle-import-fraud.html
• [FACT] Import procedures, supporting IDF and customs declaration in ICUMS — Ghana Revenue Authority: https://gra.gov.gh/customs/import-procedures/
• [FACT] Ghana trade regulations: payments — JETRO, updated 27 November 2025: https://www.jetro.go.jp/world/africa/gh/trade_04.html
• [FACT] Minerals Commission — Local Procurement List, 6th edition: https://www.mincom.gov.gh/wp-content/uploads/2025/01/Sixth-Edition-of-the-Procurement-List-January-6-2025.pdf
• [FACT] ICC Incoterms 2020: https://iccwbo.org/business-solutions/incoterms-rules/

Sources describe public procedures only. No supply relationship, approval or endorsement is claimed.